However, the nature of business is just that--a lot of business with people, places and things to manage. Write a memo that includes the following sections: 1 "To:" - as it suggests, indicate each person that the memo is directed to.
Use concise paragraphs and only include information that is necessary to understanding the situation.
Once it has been approved, you and any other reviewers should initial next to your typed initials in the heading of the memo. Try to keep the memo down to one page. Since a response memo is a direct follow-up method of communication to a question, it is necessary for the memo to begin by stating the original question or paraphrasing the initial problem, and continuing by answering it immediately.
Any information regarding the response would also be included in this memo so the reader of the memo has some evidence to back up the answer, and then they can act on this response however they choose.
In his memo, Jonathan introduces the question Ben asked in order to verify his understanding of the questions.