How to write a response letter to a memo

However, the nature of business is just that--a lot of business with people, places and things to manage. Write a memo that includes the following sections: 1 "To:" - as it suggests, indicate each person that the memo is directed to.

Use concise paragraphs and only include information that is necessary to understanding the situation.

How to write a response letter to a memo

The best way to answer Ben's questions is to write a memo responding to his memo. If the situation has not been resolved, give your recommendation on how the situation can be or will be handled and how. If warranted, give your opinion about whether or not you believe the resolution was appropriate and why. Since a response memo is a direct follow-up method of communication to a question, it is necessary for the memo to begin by stating the original question or paraphrasing the initial problem, and continuing by answering it immediately. Review the memo for accuracy, formatting consistency, spelling and grammar. If the situation has been resolved, describe how, and who was involved. Tip If there are people who should receive a copy of the memo as an "FYI", add a heading called "Cc:" and list their names.

Once it has been approved, you and any other reviewers should initial next to your typed initials in the heading of the memo. Try to keep the memo down to one page. Since a response memo is a direct follow-up method of communication to a question, it is necessary for the memo to begin by stating the original question or paraphrasing the initial problem, and continuing by answering it immediately.

Any information regarding the response would also be included in this memo so the reader of the memo has some evidence to back up the answer, and then they can act on this response however they choose.

In his memo, Jonathan introduces the question Ben asked in order to verify his understanding of the questions.

sample letter response to request for information
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Sample Reply to Memo